Special Events Intern

Job Title: Special Events Intern
May 27 through August 16 – Summer 2024
Dates Flexible Based on School Schedule
Classification: Non-exempt
$14.60 per hour
Reports to: Special Events Manager
Job Description (PDF)

Position Overview

Reporting to the Special Events Manager, the Special Events Intern will be a fully integrated member of the Development Department that will participate in discussions and contribute to the planning, strategy, and execution of events associated with the summer season’s activities. Events include the Opening Weekend Celebration, Opening Night Dinners, Summer Gala and cast and company recognition parties, as well as other donor and board-related events. Skills gained as a part of the Special Events team include event planning, event coordination, Tessitura and donor-relations.

Specific Responsibilities

The Special Events Intern will be a key team member in the planning and implementation of the summer season’s special events within the Development Department. Specific duties include designing and disseminating invitations, tracking responses, creating notes in Tessitura, assisting with design, set-up and take-down for each event, developing seating charts, calling and emailing guests both for follow-up and as courtesy calls, attending tastings and site visits, interacting with other Santa Fe Opera departments, vendors, caterers and guests, actively participating in development and inter-departmental meetings and making recommendations for improvements.

Qualifications and Requirements

Excellent communication and interpersonal skills; Ability to prioritize in a fast-paced environment; Proactive and independent work style with the ability to work as a collaborative member of a team; Computer skills within a Windows-based environment (including Word and Excel); Experience with a relational database, such as Tessitura, and fundraising knowledge is a plus, but not required.

This position works in indoor and outdoor venues and occasionally moves equipment weighing up to 40 lbs. During special events, this position often works in outside weather conditions of all kinds.

Hours

35-40 hours/week, with overtime as needed. Hours vary based on the event schedule with some work on weekends and evenings.

This job description in no way implies that these are the only duties to be performed by the employee occupying this position. The fundamental job requirements are included and these are the essential job functions. Employees will be required to perform any other job-related duties assigned by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The Santa Fe Opera has an industry-wide reputation as an excellent employer, providing rewarding opportunities amid a setting of great natural beauty. As an Equal Opportunity Employer, The Santa Fe Opera celebrates diversity and inclusion. We do not discriminate against any employee or job applicant on the basis of race, color, religion, national origin, creed, gender, sexual orientation, pregnancy, disability, age, veteran status, political affiliation or philosophy. All qualified applicants are encouraged to apply.

The Santa Fe Opera has implemented a mandatory COVID vaccination policy, which requires employees/interns to be fully vaccinated against COVID to perform work for the company or have been approved for an accommodation based on disability or sincerely held religious belief. Employees will be considered fully vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine and a booster.